Opening and Closing the village hall

The village hall keys will be available from {insert name} and, after locking up, must be returned there immediately.

OR

The village hall will be opened for your hiring by {insert name} and will be closed for you at the time you have indicated.

Please ensure that any outside caterers, contractors and bar staff are aware of the hire period and that they will not be able to enter before or leave after the hire period.

Please telephone one of the Village Hall contact numbers displayed in the entrance hall in case of difficulty.

Guests are expected to vacate the premises within fifteen minutes of the end of a licensed period. After midnight (unless the event is New Year’s Eve) only those helping to clear up the village hall should be on the premises.  Failure to comply with this will result in forfeiture of your deposit.

Safety

The village hall has a No Smoking Policy.

In the event of a fire, the village hall should be evacuated in an orderly manner using the appropriate exits, and the Fire Brigade called by dialing 999.

The exact location of the nearest fire exits and fire extinguishers must be noted before the village hall is occupied and the manner of opening Fire Doors should be made known to your guests.

Please use the trolleys provided for moving chairs and tables in order to avoid  injury.  Please stack chairs and tables in the storeroom.

A first aid box is located in the kitchen, mounted on the wall opposite you as you enter through the door from the entrance hall.

Power Circuits/Heating

The heating controls are located in the entrance hall and also on the wall to your left as you enter the main hall.  Please let the booking secretary know if you need the village hall to be particularly warm or cold. Do not adjust individual radiators/heaters as this will result in the village hall being too cold or hot for subsequent users.

Hall Telephone

The village hall has no telephone and the nearest public telephone is located at the village green in the centre of the village, so you are advised to bring a fully charge mobile telephone for use in case of emergency.

Wi Fi

The Village Hall has wifi  – Password VillageHall19.

Car Parking

The lane leading to the village hall is a public road and this must not be obstructed.  The village hall car park will accommodate a good number of cars if they are parked sensibly.

Any overflow may park on the Village Hall’s playing field.

Do not park so as to obstruct access to the Village Hall for emergency vehicles.

Consideration for Others

Please ask your guests to leave quietly at the close of your event. Car doors banging and loud talk in the car park are disturbing to local residents.

Please do not use drawing pins or sellotape on the walls or other surfaces, use blu-tack if you need to put up notices or decorations.  Do not fix decorations near light fittings or heaters.

Please leave the village hall clean and tidy and leave waste in the bins outside or take it home.  Please recycle where possible and take this material home.  In particular we ask you to ensure table tops are wiped clean before being stacked in the cupboard.

Faults/ Damage/ Comments

Please report any faults or damage to the booking secretary as soon as possible so that they can be rectified quickly.  The Management Committee welcome comments or observations that you may have about your hire of the village hall.

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